Executive Assistant - Sales

Magnera's purpose is to better the world with new possibilities made real. For more than 160 years, the originating companies have delivered the material solutions their partners need to thrive. Through economic upheaval, global pandemics and changing end-user needs, they have consistently found ways to solve problems and exceed expectations. By bringing together these legacy companies, the distinct scale and comprehensive portfolio of products will bring customers more materials and choices. With a combined legacy of resilience, Magnera will build personal partnerships that withstand an ever-changing world.

The Executive Assistant-Sales will provide direct support to the EVP, US&C Sales, as well as provide support to the Sales Team for the US&C.

• Sales reporting and analytics – create and produce daily, weekly, monthly, quarterly reporting for EVP and entire sales team.  Also, field requests from other segments and corporate leadership. 
• Manage organizational deliverables 
• Ensure deadlines are met 
• Create and distribute templates 
• Set up necessary meetings and cadences 
• Review and produce financial metrics 
• Gainers and laggers 
• Top customer reports 
• Spending reports 
• Executive presentation management (MIBOR, Town Hall, Strategy plans, etc.) 
• Aggregation across multiple business lines 
• Work with key business leaders as needed to refine content 
• Liaise between executive level and segment leaders  
• Manage Sales Territory account assignments and new customer assignments 
• Manage monthly sales incentive plan tracking files  
• Create and manage SIP payout grids, liaise with HR for payouts 
• Weekly pulse report – compile from directors and distribute to divisional leaders 
• Manage new business onboarding and pipeline tracking files, schedule pulse calls 
• Plan and attend National Sales Meetings, including offsite meals and activities 
• Coordinate and manage special projects, tracking timelines and deliverables to ensure successful execution  
• Work with team to develop various sales forecasts and budgets (AOP, monthly, and quarterly) 
• Executive administrative support 
• Serve as proxy when EVP is traveling to escalate issues as needed, facilitate timely responses to all requests, and otherwise ensure nothing falls through the cracks 
• Travel arrangements 
• Calendar management/meeting scheduling 
• Legal documents – apply EVP signature  
• Correspondence 
• Expense reports 
• Create and maintain organizational charts for the segment 
• Equipment requests  
• Manage personnel changes on the CRM tool  
• Manage corporate dues and sponsorships with industry associations 
• Process Sales-related TICS 
• Price increase letters 
• New hire onboarding coordination  
• Help team troubleshoot issues with other business functions – HR questions, company car, etc. 
• Any additional support as needed – business cards, promotional items, sales awards, one off customer requests, etc. 
• Travel required as necessary to perform responsibilities
• Perform other duties as assigned.

EDUCATION & EXPERIENCE:

• Minimum High School diploma with strong preference for a Bachelor’s degree in Business, Sales & Marketing or related.
• 5 years of experiences working in Executive Assistant capacity, with preference given to direct experience supporting Sales Team executives, Product Management executives or related.

COMPETENCIES:

• Ability to build and maintain strong, collaborative working relationships
• Must be detail oriented with excellent organizational and follow-up skills
• Ability to handle multiple projects and priorities
• Strong communication skills, both written and oral within the corporation and at multiple customer levels
• Computer skills, including Microsoft Office products
• Ability to maintain confidentiality