Maintenance Planner & Storeroom Manager

Magnera's purpose is to better the world with new possibilities made real. For more than 160 years, the originating companies have delivered the material solutions their partners need to thrive. Through economic upheaval, global pandemics and changing end-user needs, they have consistently found ways to solve problems and exceed expectations. By bringing together these legacy companies, the distinct scale and comprehensive portfolio of products will bring customers more materials and choices. With a combined legacy of resilience, Magnera will build personal partnerships that withstand an ever-changing world.

JOB SUMMARY: The Maintenance Planner & Storeroom Manager is a key member of the Maintenance & Engineering team responsible for leading the site's maintenance planning, scheduling, and materials management processes. This role supports safe, efficient, and reliable maintenance execution by coordinating labor, materials, contractor resources, documentation, and schedules across Maintenance, Operations, Engineering, Procurement, and external partners. The position utilizes MaintainX CMMS and SAP ERP to manage maintenance work processes, inventory, purchasing activities, asset information, and maintenance performance data.

The ideal candidate possesses a strong maintenance background, experience coordinating maintenance outages and major repairs, excellent organizational skills, and the ability to work effectively in a collaborative team environment.

JOB DUTIES & RESPONSIBILITIES:

The Maintenance Planner & Storeroom Manager serves as the site's owner of the maintenance planning, scheduling, and materials management processes. This individual is expected to drive execution excellence by ensuring maintenance work is planned, scheduled, and supported with the necessary resources before work begins.

Key Expectations

• Own and facilitate the site's weekly maintenance planning and scheduling process.
• Develop and maintain a backlog of fully planned ready-to-execute maintenance work orders.
• Ensure planned maintenance work is properly scoped, estimated, and supported with required labor, materials, permits, tools, and contractor resources.
• Maintain inventory accuracy of 90% or greater through disciplined inventory management practices and cycle counting.
• Ensure maintenance work orders are fully kitted and materials are available prior to scheduled execution whenever practical.
• Serve as the site's subject matter expert and primary administrator for MaintainX maintenance work management processes.
• Serve as the site's SAP materials management expert for maintenance inventory, purchasing support, and spare parts management.
• Lead planning and preparation activities for annual outages, shutdowns, and major maintenance events.
• Partner with Operations, Maintenance, Engineering, and Procurement to improve work execution and minimize equipment downtime.
• Champion data accuracy and process discipline within both MaintainX and SAP.
• Support a culture of safety, teamwork, accountability, and continuous improvement.

Key Responsibilities

Maintenance Planning & Scheduling

• Develop detailed maintenance work plans for preventive, predictive, corrective, and improvement activities.
• Review, prioritize, and plan maintenance work orders within MaintainX.
• Create comprehensive job plans including:
  • Labor requirements
  • Estimated durations
  • Required skills and crafts
  • Parts and materials
  • Specialized tools and equipment
  • Safety requirements and permits
  • Lockout/Tagout requirements
  • Contractor requirements as needed
• Coordinate weekly maintenance scheduling activities with Operations and Maintenance leadership.
• Facilitate regular planning and scheduling meetings.
• Maintain a backlog of fully planned, approved, and ready-to-execute work orders.
• Monitor schedule compliance and work order completion performance.
• Identify resource constraints and recommend schedule adjustments as necessary.
• Ensure maintenance documentation and job plans remain current and effective.
• Support emergency work prioritization while minimizing disruption to planned work.

Outage and Shutdown Planning

• Lead planning and preparation activities for plant outages, shutdowns, and major maintenance events.
• Develop outage scope documents, schedules, labor requirements, and material plans.
• Coordinate contractor resources and support services required for outage execution.
• Ensure materials, tools, permits, and work packages are available prior to outage start.
• Track outage progress and communicate schedule updates to stakeholders.
• Conduct post-outage reviews and document lessons learned to improve future execution.

Storeroom & Inventory Management

• Manage daily maintenance storeroom operations.
• Ensure critical spare parts are identified, stocked, and reviewed regularly.
• Maintain inventory levels that support operational reliability while minimizing carrying costs.
• Conduct cycle counts and annual physical inventories.
• Monitor and improve inventory accuracy.
• Identify and eliminate obsolete, damaged, or excess inventory.
• Establish and maintain accurate equipment Bills of Materials (BOMs).
• Coordinate replenishment activities and inventory optimization efforts.
• Manage vendor relationships related to maintenance materials and services.
• Expedite critical parts and services to support maintenance and production requirements.
• Establish and maintain appropriate min/max inventory levels for critical components.

CMMS Responsibilities

• Maintain accurate asset, equipment, inventory, and work-order data.
• Administer maintenance work management processes within MaintainX.
• Manage preventive maintenance programs and scheduling.
• Monitor work-order quality and planning effectiveness.
• Ensure equipment history is complete and accurate.
• Generate reports and metrics supporting maintenance performance and decision-making.

SAP Responsibilities

• Manage inventory transactions and material records.
• Support purchasing activities through requisition and purchase order processes.
• Maintain material master data and storeroom records.
• Support vendor and supplier management activities.
• Ensure alignment between MaintainX and SAP data where applicable.
• Monitor and improve data integrity across both systems.

Safety & Compliance

• Promote and uphold all company safety standards, policies, and procedures.
• Ensure all planned work includes required safety precautions and regulatory requirements.
• Verify permits, isolation plans, lockout/tagout requirements, and job hazards are identified during planning.
• Participate in safety observations, audits, and investigations as required.
• Support environmental, regulatory, and company compliance initiatives.
• Ensure contractors understand and comply with site safety requirements.

Teamwork & Communication

• Build effective working relationships with Operations, Maintenance, Engineering, Procurement, vendors, contractors, and service providers
• Communicate maintenance priorities, schedule changes, material availability, and outage plans effectively.
• Support maintenance supervisors and technicians by ensuring work packages are complete and executable.
• Foster a culture of teamwork, accountability, and operational excellence.
• Serve as a trusted resource for maintenance planning and materials management best practices.

Required Qualifications

• Minimum 5 years of industrial maintenance experience.
• Minimum 3 years of maintenance planning, scheduling, outage coordination, or maintenance leadership experience.
• Strong understanding of mechanical, electrical, and industrial maintenance practices.
• Experience developing detailed maintenance job plans and coordinating maintenance resources.
• Experience planning and executing maintenance outages, shutdowns, and major equipment repairs.
• Demonstrated experience managing maintenance storerooms, inventory control systems, and spare parts programs.
• Advanced proficiency using CMMS software, with MaintainX experience strongly preferred.
• Working proficiency in SAP, including inventory management, purchasing processes, material master maintenance, and storeroom transactions.
• Strong organizational, planning, and project coordination skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Demonstrated ability to work effectively in a cross-functional team environment.

Preferred Qualifications

• Associate's or Bachelor's Degree in Maintenance, Industrial Technology, Engineering Technology, Supply Chain, Business, or a related field.
• Experience in paper converting, tissue manufacturing, consumer products manufacturing, or other continuous-process industries.
• Experience managing contractors during outages and maintenance projects.
• Experience supporting capital projects and equipment installations.